Executive Assistant

Our client, a leading multinational company with headquarters in Central Macedonia, is seeking a highly organized and proactive Executive Assistant. The ideal candidate will provide administrative support to senior management, ensuring efficient time management, travel coordination and monitoring both professional and personal pending tasks.

In case you are selected, your main duties will be:

• Manage and optimize the executive’s schedule and appointments
• Organize business and personal travel arrangements (tickets, accommodation, meetings)
• Monitor pending tasks and follow up to ensure completion
• Handle electronic and physical correspondence, as well as document filing
• Communicate with internal and external partners to address arising issues
• Provide secretarial support, including typing, record-keeping, and meeting minutes
• Ensure office equipment is functional and well-maintained
• Collect and compile monthly reports for senior management
• Organize and coordinate meetings with internal and external stakeholders
• Assist in budget planning and expense tracking for senior management
• Oversee deadlines and commitments to ensure efficiency
• Plan and coordinate executive board meetings and commercial meetings.

In order for you to be able to successfully carry out the duties of the role of the Executive Assistant, you should meet the following criteria:

• Degree in Business Administration, Economics, or a related field (IEK/ATEI or higher)
• Minimum 5 years of experience as an Executive Assistant or in a similar role
• Fluency in English (C2 level)
• Excellent command of MS Office (Word, Excel, Outlook, PowerPoint)

Preferred Qualifications:

• Experience in a multinational or fast-paced environment
• Knowledge of travel management tools or CRM systems
• Strong project management and problem-solving skills

Key Competencies:

• Excellent communication and interpersonal skills
• Ability to work independently and take initiative
• Adaptability and resilience under pressure
• Attention to detail and organizational skills
• Ability to multitask and meet tight deadlines
• High sense of confidentiality and professionalism.

In case you are selected for the position of the Executive Assistant you will have access to the following:

• Competitive compensation package
• Private health insurance and benefits
• A modern and dynamic work environment
• Career development and growth opportunities.